Getting started with Safety Metrics

Safety Metrics turns the data you already capture in Events into standardised health and safety rates, calculated automatically and in line with HSE guidelines. Rather than pulling figures into spreadsheets each month, you enter your work hours once and the system produces rates like LTISR, NMFR, AFR and LTIFR, so you can track your organisation's safety performance over time and evidence compliance with confidence.

The data-entry side is available to all Events customers. The Safety Metrics dashboard, which visualises these rates over time, is part of Analytics and needs to be enabled for your organisation. If you don't see it, contact your Vatix account manager.

How to add total monthly work hours

People with Object Manager access can enter the organisation's total work hours each month. These figures are used to calculate all safety metrics.

1. Go to 'Object Manager' > 'Events' > 'Safety Metrics'.
2. Use the 'Select the year' picker to choose the correct year.
3. Find the month you want to update and click the pencil icon on the right of that row.
4. Enter your organisation's figures for that month:
• Average number of employees
• Average number of contractors
• Total employee hours worked
• Total contractor hours worked
5. Click 'Save' to record the data.

Once saved, the system automatically calculates total hours worked (employee plus contractor) for each month.

Standard safety metric fields in Events

For the metrics to calculate, the Safety Metrics fields need to be completed on each relevant Event's Details tab.

These default fields already exist in your account, so you don't need to create them in the Field Manager. You just need to add them to your Event record using the Layout Editor.

They include:

• 'Is Recordable Incident?': confirms whether the event should count toward recordable statistics.
• 'Is Riddor Reportable?': identifies incidents that meet RIDDOR reporting requirements.
• 'Is Lost Time Injury?': marks incidents that led to lost work time.
• 'Absence Start Date' and 'Absence End Date': used together to calculate total absence days.
• 'Is Near Miss?': identifies near-miss events.
• 'Person Type': distinguishes between employees and contractors.

Completing these accurately on every contributing Event keeps your metrics and dashboard calculations correct.

How Safety Metrics are calculated

Once you've entered the monthly work hours and completed the Safety Metrics fields on your Events, the system calculates your key rates automatically, in line with HSE guidelines:

• AFR (Accident Frequency Rate): how often accidents occur relative to hours worked.
• LTIFR (Lost Time Injury Frequency Rate): how often injuries resulting in lost work time occur relative to hours worked.
• TRIFR (Total Recordable Injury Frequency Rate): how often recordable injuries occur relative to hours worked.
• NMFR (Near Miss Frequency Rate): how often near misses are recorded relative to hours worked.
• LTISR (Lost Time Injury Severity Rate): the severity of lost-time injuries, based on days lost relative to hours worked.

If you enter both employee and contractor hours, the system also produces separate calculations for employees and contractors.

Viewing the Safety Metrics dashboard

The dashboard gives you a clear view of your organisation's safety performance over time. It's part of Analytics & Reporting and must be enabled for your organisation. If it isn't available in your account, contact your account manager.

To open it, go to 'Analytics' > 'Events' > 'Safety Metrics'.

Once enabled, the dashboard shows:

• Previous month metrics as summary tiles (LTISR, NMFR, AFR and LTIFR), each with the change against the preceding month.
• A breakdown of how each metric changed from the preceding month, which also includes TRIFR.
• Historic trends over time, which you can filter by date.
• Estimated employee and contractor metrics, shown separately.

Permissions and access

• Only people with Object Manager access can enter or edit work hours.
• Viewing the dashboard requires Analytics access and can be enabled for Account Owners and Managers.